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Posted July 7th, 2022

Legal Administrative Assistants

We seek 2 highly skilled Legal Administrative Assistants with a positive, can-do attitude, who are flexible and enjoy variety in their work. As members of our administrative team, you will support attorneys, paralegals, and other professionals across our practice areas.

What you will do:

  • Manage a varied workload by supporting 3-4 attorneys.
  • Type and/or draft correspondence, memos and other legal documents as directed with the use of template software as appropriate.
  • Proofread and complete edits on documents.
  • Establish and maintain calendar and deadline reminder systems, including docketing software.
  • Perform initial conflict checks in billing software, follow file opening and closing procedures.
  • Maintain client files and use records software and document management system to manage records, including electronic documents; upload pleadings and discovery to document management system.
  • Access, search and prepare services/filings using the ECF filing system, Odyssey filing system, or EMACS in federal, state, and appellate court as required.
  • Prepare charge responses and submit to appropriate state or federal agency.
  • File various documents in employment jurisdictions (i.e., MDHR, EEOC, Labor Relations Board).
  • Communicate with state or federal court personnel to schedule hearings, etc.
  • Prepare and process invoices as required and reconcile expense reports.
  • Perform other administrative responsibilities as requested including hard copy filing (as necessary), electronic filing, photocopying, scanning, scheduling meetings, travel arrangements, etc.
  • Perform basic legal research using firm databases and resources (i.e., retrieval of cases, cites, statutes, etc.).
  • Review, distribute and upload incoming mail into document management system and ensure outgoing mail is timely and appropriately scanned and uploaded into document management system.
  • Maintain and update CLE records and memberships for assigned attorneys.
  • Maintain positive interaction with clients; observe confidentiality of attorney-client relationship.

What you need:

  • 10-15 years of progressively responsible litigation legal administrative experience.
  • Strong demonstrated knowledge of litigation and the litigation process.
  • Substantive experience with and knowledge of electronic federal and state court filings, rules, processes and procedures.
  • Strong proofreading skills (content and grammar).
  • Solid technical aptitude and advanced skills in Word, Excel and PowerPoint.
  • Exceptional attention to detail.
  • Excellent communication and organization skills.
  • Ability to handle multiple and challenging tasks in a fast-paced environment under tight time constraints.
  • Ability to take initiative, work effectively and efficiently and deliver a proactive and client-focused approach to your work each day.
  • Ability to work Monday through Friday 8:30 a.m. to 5:00 p.m. with flexibility in order to meet client needs

What we desire:

  • Labor & employment, product liability and/or business litigation experience a plus

We want YOU to add your talents to our dynamic team!

Your cover letter, resume and salary requirements can be submitted to:

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